Legal Secretary

Coker & Coker, PLLC

Join Our Team – In-Office (not remote)

Coker & Coker, PLLC is seeking a highly organized, detail-oriented, and professional Legal Secretary to support our attorneys in providing exceptional legal services to our clients. The ideal candidate is dependable, proactive, and able to manage multiple priorities in a fast-paced legal environment while maintaining the highest level of confidentiality and professionalism.

If you thrive in a collaborative office, have outstanding communication skills, and enjoy helping attorneys and clients navigate the legal process, we’d love to hear from you.

Responsibilities

• Prepare, proofread, format, and file legal documents, pleadings, correspondence, and court filings.
• Maintain attorney calendars, schedule hearings, depositions, mediations, client meetings, and court appearances.
• Communicate professionally with clients, opposing counsel, court personnel, and vendors.
• Organize and maintain physical and electronic case files.
• Manage incoming calls, emails, and correspondence.
• Monitor case deadlines and ensure timely filing of legal documents.
• Assist with document management, discovery, and case preparation.
• Coordinate e-filing through state and federal court systems when required.
• Draft routine correspondence and legal documents for attorney review.
• Assist with client intake and maintain accurate client records.
• Process attorney time entries, billing information, and expense reports as needed.
• Perform general administrative and office support duties to ensure efficient daily operations.

Qualifications

• Previous experience as a Legal Secretary, Legal Assistant, or Administrative Assistant in a law firm preferred.
• Strong knowledge of legal terminology, court procedures, and document preparation.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and organizational abilities.
• Ability to manage multiple deadlines and prioritize tasks efficiently.
• Proficiency in Microsoft Office Suite, Adobe Acrobat, Outlook, and legal case management software.
• Experience with electronic court filing (e-filing) is preferred.
• Ability to maintain strict confidentiality and exercise sound judgment.
• Professional demeanor with outstanding customer service skills.
• High school diploma or equivalent required; additional legal education or certification is a plus.

What We’re Looking For

The ideal candidate is dependable, self-motivated, and committed to delivering outstanding support to both attorneys and clients. You should be comfortable working independently while collaborating with a team, possess excellent problem-solving skills, and maintain accuracy under tight deadlines. Successful legal secretaries combine exceptional organization, communication, confidentiality, and attention to detail with proficiency in legal document preparation and calendar management.

Benefits

• Competitive compensation based on experience
• Paid time off and holidays
• Opportunities for professional growth
• Supportive, team-oriented work environment
• Modern office with the latest legal technology

Coker & Coker, PLLC is an Equal Opportunity Employer and values professionalism, integrity, and a commitment to serving our clients with excellence.